Privacy Policy

Who we are

Our website address is: https://www.tabletopscotland.co.uk

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/.

After approval of your comment, your profile picture is visible to the public in the context of your comment.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How we protect your data (Website)

We use a certificate for encrypting all information exchanged between our website and your browser.

Our web host uses various Security services including but not limited to firewalls (hardware and web application firewalls) to prevent unauthorised access.

All admin passwords are Strong Alphanumeric passwords using letters, numbers and symbols.

How we protect your data (General)

All emails and other digital correspondence are stored within secure cloud based services and access is limited to convention staff.

All physical materials are held within secure storage by David Wright.

What data breach procedures we have in place

Regular checks are made on log files and other alerts set up on the website to ensure that if a breach has occurred we will be made aware of it.

Procedures are in place to notify the ICO and others in the event of any such data breach.

We will not sell, distribute or lease your personal information to third parties.

You may request details of personal information we hold about you under the Data Protection Act 1998. If you would like a copy of that information please contact us via email at info@tabletopscotland.co.uk

Questions?

If you have any questions about the above please email us on info@tabletopscotland.co.uk

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Contact Forms

We use Everest Forms for all of our forms on this website.

Your information is not shared with Everest and they have their own privacy policy here https://wpeverest.com/privacy-policy/

Information we collect from you via Everest Forms depends on the nature of the form and the content you provide. It may however include things like:

  • Your name
  • Your email address
  • Your mobile number (Volunteer Form only)

We collect that information to be able to service your requests.

Woocommerce

We use Woocommerce to manage ticket sales on this website.

Your information is not shared with WooCommerce and you can find their privacy policy here: https://automattic.com/privacy/

Information we collect from you via WooCommerce as part of the ticket sales process includes:

  • Your name
  • Your email address
  • Your PayPal email address if you use PayPal to pay for your tickets.

We use PayPal and Stripe as payment processors. We do not store any credit or debit card information in this website.

eventbrite

We use eventbrite to manage your bookings into the various events that we host at the convention.

eventbrite manage this completely separately from the Tabletop Scotland website and so we don’t store any of your information in our website. We do have access to all information you provide to eventbrite as part of your bookings.

eventbrite’s Privacy Policy is here: https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB

Mailchimp

We use Mailchimp to provide our newsletter service.

There is no integration between this website and Mailchimp and the only information they will hold is the information your provide as part of signing up for our newsletter.

Mailchimp is owned by Intuit and their Privacy Policy is here: https://www.intuit.com/privacy/statement/

Spreadshirt

We use Spreadshirt for our merchanising.

The Spreadshirt catalogue for Tabletop Scotland is embedded into the website via a WordPress plug-in. Other than that there is no integration between this website and Spreadshirt. No information is exchanged between the two websites.

Spreadshirt’s privacy policy is here: https://www.spreadshirt.co.uk/privacy-policy-C3928