Exhibitor Setup, Breakdown and related info.
This page contains important information you will need for exhibiting at the convention.
All of this information is also in the Exhibitor Information pack which you should have reviewed as part of your application. If you have not reviewed the pack then please do so.
The floorplan will be published here once ready.
Key Information
Deliveries:
If you need to ship product to the site ahead of your arrival for setup then please ensure you do the following:
- Deliveries should arrive on THURSDAY 3rd September.
- These should be marked for the attention of:
YOUR COMPANY CONTACT,
YOUR COMPANY NAME,
c/o Tabletop Scotland,
Royal Highland Centre,
Ingliston,
Edinburgh EH28 8NB
If you need your delivery to arrive earlier than this, then you must requested that from us in advance before booking by emailing exhibitor@tabletopscotland.co.uk and we shall see what alternative arrangements can be made.
If you schedule a delivery for the Friday, please be aware that your stand must be ready no later than 11:30am.
Collections:
Stock being collected from the venue after the convention must be scheduled to be picked up on Monday 7th September.
Anything later than that may be problematic as we will have handed the venue back to the operator. We may be able to be flexible but once we hand back the venue we cannot make any guarantees.
Setup times are:
- 16:00 to 21:00 on Thursday 3rd of September – if we can start that earlier we will let you know.
- 09:00 to 11:00 on Friday 4th of September
We will be confirming your specific time for setup in the run up to the convention.
Your stand must be set up by 11:30 on Friday the 5th of September.
How do I unload my vehicle into the hall for setup?
The hall has loading doors as highlighted in the Exhibitor Information pack. These will be opened only during setup and breakdown. Loading doors 1 and 2 are at the top left and the next along respectively. These will be used for exhibitor setup, as will the fire exits adjacent.
Vehicles will enter via Gate 6 as per the agreed schedule and you will be directed towards either loading door 1 or 2 to unload. Once your vehicle has been unloaded you must move it outside of the secured perimeter, or park it in a Hard Standing location if you have reserved Exhibitor parking.
Once the event finishes in the main hall at 17:00 you can breakdown your stock and other items, and then work with our team to manage the movement of vehicles to and from the loading doors.
For 2026 we will be using the venue Security team to help manage this.
If you choose to remove your stock before 17:00, then you must use the main entrance, and only if agreed with one of our Yellow or Orange staff members.
The venue must be cleared by 21:00 on Sunday 6th September.
When you arrive at the convention for setup you will be given an exhibitor welcome pack.
This will contain:
- Your Parking Permit (If you have reserved Parking)
- Your Exhibitor Passes for everyone in your team
A copy of the floorplan
Exhibitor Trading hours – these are different from the Convention opening hours.
Friday 4th September: 12:00 – 17:00
Saturday 5th September: 10:00 – 17:00
Sunday 6th of September 10:00 – 17:00
Exhibitors must ensure their stand is staffed and ready to trade at least 15 minutes before trading commences on each day of the Convention.
In addition to the venue Security team who provide security for the event and venue in general, outside of trading hours we will create a perimeter around the exhibitor areas when the hall is still in use. This perimeter will be patrolled by Security resources organised by Tabletop Scotland.
Once the perimeter is in place, you will only gain access by asking for a Yellow shirt to escort you.
If you requested exhibitor parking, and it was subsequently listed on your invoice, then you will be provided with passes for parking in the Hard Standing as part of your welcome pack. This must be displayed on the dashboard of your vehicle throughout the convention.
Access via Gate 6 for loading and unloading is limited to the hours listed under Setup & Breakdown.
You may move your vehicle into and out of the loading zones for loading and unloading but it MUST be moved to the hard standing when loading is complete. Vehicles are not permitted in the Hall at any time.
Note that parking is limited to ONE vehicle per exhibitor, unless you have specifically requested to have more than ONE space although we may not be able to give you more than ONE.
Frequently Asked Questions
Q – What time can I get access to the hall on Saturday and Sunday?
A – You can gain access from 8:00am each day. The Tabletop Scotland team will be onsite at that time.
Q – Can I restock in the morning of each day?
A – Yes, exhibitors have access from 8:00am on Saturday and Sunday, as well as Friday, you can restock your stands each day. Note that this may not always be possible via the loading doors, and may need to be via the Main Entrance.
Q – Can I restock during the day if required?
A – Yes. However you will have to use the main entrance to do that.
Q – Can we promote our wares / take pre-orders / generally hype what we’re doing?
A – Yes! We have a Facebook Group – https://www.facebook.com/groups/TabletopScotlandChat – which you are welcome to promote in.
We are also represented across the majority of social media channels, if you tag us we will re-share.